Lakewood Police Department
Policy and Procedure
Reports Flow and Distribution 		Effective Date: 10/15/2010
Policy Number: PP-8007
  1. Policy - None.
  2. Procedure
    1. Distribution of reports (written or electronic) generated by Investigation Division:
      1. Continuation, supplemental and original crime reports completed by Investigation Division personnel are submitted to the appropriate supervisors for approval.
      2. If the report is acceptable, the reviewing supervisor approves and submits to the Records Section. 
      3. Copies of documents not filed electronically shall be forwarded to the Records Section upon review of the supervisor. 
    2. Distribution of reports (written or electronic) generated other than in the Investigation Division:
      1. Reports generated outside the Investigation Division are delivered by the Records Section. 
      2. Supervisors review and assign the cases to investigators and make case management decisions. At the time of assignment the case is logged electronically. 
      3. When a closing disposition is reached on a case, a supplemental report will be completed and forwarded to the supervisor. 
      4. Investigators may maintain a hard-copy investigative file for a period of one year. After one year, the case becomes inactive and the investigator is responsible for purging the file. Access to the files shall be controlled by Investigative Supervisors. 
      5. Annually the teams files are reviewed by the Sergeant and all cases except those pending court dispositions or are open pending arrest are destroyed.   

PP-8008 - Case Management