Lakewood Police Department
Policy and Procedure

 Effective Date: 12/15/2023
Policy Number: PP-3730 - Mobile Data Terminals


A. Policy 

Mobile data terminals (MDT) are computers (MDTs/MDCs) provided as a resource to aid authorized personnel in the course of their police investigations.  Various types of restricted data can be accessed using MDTs/MDCs. Information requested via MDTs shall be limited to official police business only.  See PP-3740 and PP-9040 also.

B. Procedure 

1. Authorized MDT/MDC information consists of CCIC and NCIC files, Department of Revenue files, CAD screens, the Lakewood Automated Reporting System, electronic mail, car-to-car messaging, and car-to/from-dispatch messaging.  Access to CCIC, NCIC and DOR files is limited depending on the individual user's OSN privileges.  

2. Passwords and password security are the responsibility of the authorized user.  

a. To enhance security, passwords shall not be badge or employee numbers. 

b. Individual passwords shall not be provided to any other person.  

c. Criminal Justice Information System (CJIS) information shall not be given to unauthorized persons.

3. Operator security numbers (OSN) and associated use are the responsibility of the authorized user. OSNs shall not be provided to any other person. 

4. Criminal Justice Information System (CJIS) Security and required training are monitored by our LPD Local Agency Security Officer, Lakewood I.T., CBI and FBI per FBI CJIS Policy.  

5. Sworn supervisory personnel and agents assigned to Internal Affairs shall have or be provided access to any MDT/MDC record for investigative or other authorized purposes.  

6. The Internal Affairs Unit shall be responsible for conducting random audits of car-to-car messaging, car to dispatch messaging and dispatch to car messaging on a quarterly basis to ensure compliance with departmental guidelines for MDT messaging.  

C. Rule 

1. MDTs/MDCs shall be used for official purposes only.  

2. Information obtained through the use of MDTs/MDCs shall not be shared with any individual not having authorization or a need to know or receive that information. 
 
3. No unauthorized devices shall be utilized on or with the MDTs/MDCs unless provided by the department for a specific purpose.  

4. No software, firmware, or code shall be utilized, installed, modified, activated, or deactivated by any MDTs/MDCs user.  Only the previously mentioned applications may be activated and utilized by the user.  No modifications are permitted, including screen displays, fonts, colors, sound, data files, and related effects.  Software shall be installed only by authorized system administrators.  

5. Language used on the MDTs/MDCs system shall be professional in nature.  

6. When leaving a vehicle equipped with an MDT/MDC unattended, user personnel shall ensure that the vehicle is locked.  

7. Caution should be used when accessing information from CCIC, NCIC, or DOR files when a prisoner is in the patrol car or a civilian ride-along is present.  This information is privileged and for authorized users to view only.   
 





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