Lakewood Police Department Policy and Procedure		Effective Date: 01/03/2024
	Policy Number: PP-5200 - Public Information Office

A. Policy - None.

B. Procedure

1. The primary duties of the Public Information Officer consist of assisting members of the news media in gathering information about cases investigated by the department. 

2. The Public Information Officer:

a. Serves as the central source of information about the department and responds to such requests by members of the news media. 

b. Controls Media staging or access at police scenes. See PP-4120, PP-4121.

c. Arranges news media conferences when directed to do so by a member of command staff. 

d. Writes formal news media releases and distributes them. 

e. Arranges interviews with investigators and other department members at the request of news media representatives. 

f. Initiates contact with the news media for special announcements and appeals for witnesses in difficult cases and similar matters when requested to do so by department members.

g. Confers regularly with other unit commanders to keep abreast of cases which may be of interest to the news media.

h. Assumes a proactive role in contacting the news media with information that might not otherwise come to their attention. 

i. Assists Chief’s Office Administrative Assistant with departmental award preparation. See PP-3402.

3. When modifications, additions, or deletions are being considered regarding policies and procedures dealing with media relations, attempts shall be made to involve media representatives whenever possible.  Media representation shall be contacted by the Public Information Officer to receive input concerning suggested policies or procedures or to discuss department procedure changes.

4. Ensure on-call PIO’S receive necessary, documented training for the position.