Lakewood Police Department
Policy and Procedure
Release of Criminal Justice Records 		Effective Date: 05/04/2018
Policy Number: PP-7222 - Release of Criminal Justice Records
  1. Policy

    The refusal to allow inspection of a police report or to restrict any portion of the report from release (redacting the information prior to releasing the report) must be in compliance with the Colorado Criminal Justice Records Act and applicable State Statutes. A police agent may request that the Records Section withhold specific information from the release of a report, if the police agent or investigator fears that disclosure of the names and addresses of victims or witnesses to the defendant, or the public, could result in the substantial risk to any person of physical harm, intimidation, bribery, or economic reprisals.  A form, obtained in Records, must be filled out and signed by the police agent/investigator and the appropriate Sergeant.  The form must be submitted with the report to the Records Section to request the protection of information from report release. 
  2. Procedure
    1. Any request to restrict specific information from the release of a police report must be precisely detailed in the appropriate section of the Protected Information Request (Stop Request) form, including the reason for restricting the information.  The form must be dated and signed by the agent/investigator and the appropriate Sergeant.
    2. Records will attach the request form to the police record and redact the information when responding to a request to release the report. 
    3. The request form will be imaged and attached with the report to document the period of time this request was in process. 
    4. All other standard procedures for record release will be followed with the report.
  3. Rule
    1. The appropriate Sergeant must approve restricting the disclosure of specific information from the release of a police record.  A Records "Protected Information Request Form" must be submitted with the report to Records. 
    2. The "Protected Information Request Form" must be dated and document the precise information to be withheld and include specific reasons for restricting the information from record release.