B.         Procedure

1.         Municipal Warrants

a.         Upon receipt of a municipal warrant, Records Section personnel shall time stamp each warrant, enter appropriate information into the Police Records Management System and into the Colorado Crime Information Center (CCIC) computer system.  Entry and processing of domestic violence and probable cause warrants should be handled immediately.   Warrants with the offense of Domestic Violence will also be entered into the National Crime Information Center (NCIC) computer system. 

(1)       On all warrants entered into the NCIC Computer System, a Validation Technician shall validate the integrity of the information by reviewing the entry and initialing the paperwork to confirm their review. 

b.         The warrant shall then be placed in alphabetical order in the active warrant file in the Records Section. 

c.         A warrant may only be removed from the active warrant file under the following circumstances:

(1)       When an agent notifies Records that an arrest has been made on the fugitive. 

(2)       When an outside agency takes a fugitive into custody and that fugitive bonds out on the Municipal Warrant. 

(3)       When a fugitive is taken into custody by other than a Jefferson County agency but is being held by them pending extradition proceedings on their own charges, the record type of the warrant will be entered as detained and placed in detained status in the Police Records Management System. The warrant will stay in detained status until they are transported by the Municipal Court Marshals or they bond on the said warrant. 

(4)       When notification by the Municipal Court Marshal that the fugitive has been arrested and incarcerated or the warrant has been cancelled by the courts. 

d.         When a fugitive is arrested on a Domestic Violence and/or a Restraining Order Violation related to Domestic Violence, or any other crimes as outlined in the Victims' Rights Act, the victim of the incident shall be notified.  

e.         Upon notification of the defendant's arrest or of the cancellation of the warrant, Records Section personnel shall be responsible for removing the warrant from the CCIC/NCIC systems. 

(1)       The Police Records Technician shall document the following information on the Warrant Cancellation form: agency making the arrest, the date of the arrest, and the initials and employee number of the Records Technician processing the cancellation.  The warrant shall then be placed in the folder to be picked up by the Court Marshals.

2.         County Warrants   

a.         All County felony, misdemeanor and traffic warrants shall be electronically entered into CCIC by the Jefferson County Courts as CICJIS (Colorado Integrated Criminal Justice Information System) warrants. 

b.         When a "walk through" warrant is issued after hours when the courts are closed, the Records Section shall enter that temporary "walk through" warrant onto CCIC/NCIC.  When the electronic CICJIS Warrant is received the following business day, it shall be packed and entered into NCIC and the initial entry, made by the Records technicians, shall be cancelled. 

c.         The Fugitive Warrant Technician, who is assigned to the Records Section shall be responsible for maintaining and processing LPD warrants and related activities including:

(1)       Creating warrants in the Police Records Management System. The entry will contain the CICJIS warrant teletypes as well as the documentation pertaining to the entry of said warrant on CCIC/NCIC.

(a)       Felony and domestic violence (DV) warrant entries shall contain the CICJIS Warrant, a Criminal History and DMV information. Items will be attached via PDF to the entry in the Police Records Management System.

(b)       Entering the warrant into the warrant module of the Records Management System and maintaining and updating that computerized version of the warrant as necessary to show the current and appropriate status. 

d.         A warrant may only be cleared in CCIC/NCIC and the Police Records Management System under the following circumstances:

(1)       When an agent notifies records that an arrest has been made on the said fugitive. 

(2)       When an outside agency takes a fugitive into custody and that fugitive bonds out on the County Warrant. 

(3)       When a fugitive is taken into custody by other than a Jefferson County agency but is being held by them pending extradition proceedings on their own charges, the record type of the warrant will be entered as detained and placed in detained status in the Police Records Management System.  The warrant will stay in detained status until they are transported to the Jefferson County Jail or bond on the said warrant. 

(4)       When notified by the Jefferson County Court that the warrant has been cancelled. 

e.         The Fugitive Technician shall be responsible for:

(1)       Coordinating the placement of detainers against subjects incarcerated in other jurisdictions who are also wanted on LPD warrants.

(2)       Coordinating efforts and activities between the Jefferson County District Attorney's Office and the Jefferson County Sheriff's Department Fugitive Detail, to ensure the expeditious and efficient handling of detainers, governor's warrants, writs, extraditions, and other special proceedings. 

(3)       Notifying concerned investigators regarding the whereabouts or apprehension of LPD fugitives. 

C.         Rule

1.         The Records Section shall be responsible for all entry and tracking, of warrants issued by the Lakewood Municipal Court and the County or District Courts of Jefferson County into the CCIC and/ or NCIC Computer Systems and for the teletypes, sent or received, regarding these warrants.