- NCIC/CCIC Entry Verification
This procedure applies to entries of all Articles, Vehicles, License Plates, Guns, Runaways, Missing Persons, Boats, etc. Warrants are verified under a separate procedure.
"Verification" pertains to how we check the accuracy of NCIC/CCIC entries as they are entered and just after the entry is made. (By contrast "validations" are follow up examinations of entries that are done months or years later to determine if the record should remain on NCIC/CCIC.)
First Level Verification: Police agents shall ensure that accurate and proper information is documented in police reports. If discrepancies exist they are to be pointed out in the narrative of the report. (Example: If the reporting party to a theft of a license plate is not the registered owner the agent must address the discrepancy or determine what the correct license plate number is prior to entry.)
Second Level Verification: The PD Wants Dispatcher (Channel 4) shall ensure that data received from police agents is accurately entered. They shall obtain "listing" information on vehicles and license plates from DMV and check the agent's data for accuracy. If discrepancies are found they are to be noted and resolved by contacting either the agent who requested the entry or a Communications Section supervisor.
The PD Wants Dispatcher shall then print one hard copy of the entry information, (one original copy only). If the item entered is a vehicle or license plate, the corresponding listing from DMV shall also be printed on the same page if possible. The TTY number is to be written on the top left corner and the complete CR number written on the top right corner of this printout.
A rubber stamp (shown below) will be placed on the printout and the dispatcher who performed the verification shall sign on line #1.
NCIC/CCIC Verification-ORIGINAL - this document goes to Records
#1 Comm. Ctr. __________ name, emp#, date ← Red Ink Stamp
#2 Det/Tech __________ name, emp#, date
This document will then be sent to the Investigation Division in the next mail transmittal.
Third Level Verification: The assigned detective or investigative technician will review the accuracy of the entry made against the original report, DMV listing and/or by other means necessary and then shall sign the verification on line #2.
This original document will then be sent promptly to the Records Section for storage. Copies, if they are needed, can be made but the original printout must be promptly sent to the Records Section.
- NCIC/CCIC Cancellation Verification
This procedure applies to cancellations of all Articles, Vehicles, License Plates, Guns, Runaways, Missing Persons, Boats, etc. Warrants are canceled under a separate procedure.
When cancellations from NCIC/CCIC occur the PD Wants Dispatcher shall tape the entry index card from their file (for the article vehicle or person entered) onto the appropriate cancellation report form and complete the form with the required data, including the dispatchers signature.
The cancellation report form shall then be forwarded to the Investigation Division in the next mail transmittal.
The assigned detective or investigative technician for the case will ensure that the proper cancellation has occurred, sign the form and forward it directly to the Records Section for filing.
Copies, if they are needed, can be made but the original printout must be promptly sent to the Records Section.
PP-8242 - Auto Theft Investigations