The UNCG Police Department will maintain a system of administrative reporting to provide information on the activities of the agency and provide effective communication to the chain of command and interested parties outside the department.

The frequency and content of the reports will be determined by the chain of command. The Accreditation Manager will be responsible for maintaining a listing of all administrative reports that will include the person or position responsible for formulating the report, purpose of the report, frequency of the report, and the distribution of the report.

The department will formulate and annually update departmental and area goals and objectives. These goals and objectives will be utilized for strategic planning.

Staff meetings include the Monday morning meetings, command staff meetings, area and unit meetings and other meetings designed to exchange information between the various areas and units of the UNCG Police Department.

1. Monday Morning Meetings – The Chief of Police or designee will brief the Campus Assessment, Response and Education (CARE) Team and Behavioral Assessment Team (BAT) on the activities that occurred over the past week involving students and anticipated activities for the coming week. These briefings should include potential threat assessments or other similar situations.
2. Command Staff Meeting – Will be held regularly to discuss new programs, problem areas, directive and policy changes and provide the opportunity for the command staff and shift supervisors to set policy, discuss issues, and exchange information. Command staff meetings will include a discussion of current issues, problem solving initiatives, any actions taken or planned to address a specific problems and progress made toward a resolution.
3. Area and Unit Meetings – Are held as needed for the purpose of sharing information in a personal setting. These meetings ensure that patrol officers and non-sworn employees have the appropriate information needed to perform their duties.

Command notification procedures are established so that significant police events, operations, and related conditions within, or affecting the department are recorded and disseminated to appropriate administrative, operational, and support personnel in a sufficient and timely manner. While specific situations and notification procedures are contained in this directive, nothing herein precludes supervisors from establishing additional notification requirements and procedures for their subordinates. Furthermore, the regular, formal or informal exchange of information among members of the department to facilitate operations and investigations is strongly encouraged. Notification to the Chancellor, Vice Chancellor, or Associate/Assistant Vice Chancellors (AVCs) will be made by the Chief of Police or designated commander.

Some circumstances or events require prompt notification of the Chief of Police and/or command staff. The telecommunicator is responsible for ensuring the proper notifications are made. Command notification will be accomplished using the emergency notification system or computer aided dispatch (CAD). At a minimum, the following incidents require activation of the notification system:

• Active Shooter – report of an active shooter.
• Threat Assessment – Activation of the BAT.
• Serious Employee Injuries or Death – An on campus event (including automobile and truck accidents) that involves serious injury or death of a UNCG employee.
• Serious Incidents – Any murder that occurs on campus, shootings of any kind on campus, any negligent discharge of a firearm by a UNCG officer, any serious injury to a UNCG officer, a vehicle pursuit that results in an accident involving police equipment or injuries.
• Rapes/Sexual Assault – Rapes or sexual assaults that result in serious injury or death.
• Fires with Property Damage or injury – Includes small property damage fires and sprinkler system activation regardless of the cause.
• Hazardous Material – Chemical/Biological/Radiological spill or incident including transportation accidents with hazardous materials or theft or such materials, includes laboratory incidents and accidents.
• Severe Weather Warning/Watch – Tornado Watches and Warnings. (typically issued by the Office of Emergency Management)
• Construction Site Incidents – Construction related accidents or incidents causing serious injury, death, or major property damage.
• Serious Student Incidents – Any suicide, any attempted suicide causing serious injury, any riot occurring on campus, any large scale unlawful protest, any vehicle accident with major injuries or a fatality involving a student, when a student is transported to the hospital for a serious medical condition that appears to be life threatening, any situation that might involve media attention.
• International Students – An after hours event or problems that involves a UNCG visa-holding international student, study abroad students and faculty around the world or Interlink students.

Auto text messages through CAD is available for specified incident types and faster notification.