Assessor Login Options

Few things cause more stress on assessment day than assessors stuck at the login screen. PowerDMS gives you two ways to set up assessor accounts. Here’s a clear step-by-step breakdown of both methods, plus what’s changed recently with system security.

Option One: Agency-Created Credentials

1. Click the “New” menu at the top of the PowerDMS screen.
2. From the dropdown, choose User.
3. Enter the minimum required information: first name, last name, username, and a temporary password.
4. Click Save.
5. Be sure to test it.
   •  Important Update: PowerDMS now forces a password reset the first time the login is used. When you test the account yourself, you’ll have to change the password immediately. Reset the password to something you can safely write down and provide to assessors. Then, confirm access.

Pros: You control the process, you can confirm access.

Cons: Slightly more work since you’ll need to reset the password again after testing.

Option Two: Assessor-Created Credentials

1. Click the “New” menu and choose User.
2. Enter first name, last name, and username.
3. Check the “Send Welcome Email” box. The password field will be greyed out because assessors will create their own password after clicking the link in their Welcome Email.
4. Click save.
5. Follow-up with assessors to confirm access.

Pros: Less work for you, assessors manage their own passwords.

Cons: Requires assessors to act before Day One.

Final Thoughts:

Timing matters: Avoid granting rights too early, unless you're ready to or else limit the rights of what they can see. Do it early enough to test and confirm access. 

Always Test: For Option One, log in once and then reset the password again. For Option Two, follow up to confirm assessors have activated their accounts. Testing is the single best way to prevent login headaches.

Both login options work. The real success comes from preparation: timing access correctly, confirming credentials, and testing before Day One. Do this, and your assessors—and your agency—will thank you.

Who do you know that could benefit from these accreditation-friendly tips and resources? Consider sharing this link with a colleague so they can sign up:https://www.accreditationacademy.net/signup 

Areaka P. Jewell

Accreditation Academy

areaka@accreditationacademy.net

(305) 360-1075